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Hi,

Marc Paré wrote on 2013-05-14 22:33:

Could we perhaps make our experience with this a good discussion item to
add leading to our next conference in Italy? It would be nice if there
were videos done at the next conference and avoid some of the problems
we had at last year's conference. I am not sure if there was a BoD
debriefing session after last year's conference.

agreeably, we didn't have that much luck with videos during the last years. In 2012, we went with a professional video producer form university, including a professor for media-related studies, but still, we ran into issues - I guess c'est la vie. :-)

The problem is that you usually have to take local companies, as flying in externals from other countries doesn't make that much sense economically. The best you can usually do is to trust those who are in charge and make that for a living, but sometimes it can fail as well.

I don't know what recommendation I could give other than that, which is the way we did it for 2012, with the outcome you have seen...

Photo related problems, perhaps it would be best to have a "designated
photographer" for the conference whose ONLY purpose would be to go
around, take photos along with the disclaimer agreements from the people
in the shots. That way, we would no longer have to rely on people's
generosity for photo shots at our conferences.

The sheer amount of pictures is alright, the quality as well, however, I agree that a designated photographer knows better what is allowed and what not, and only produces pictures we can publish without reviewing. This is by far not a theoretical problem - I recall people who wrote to us after the conference stating that any individual picture of them might NOT be shown, so...

Florian

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