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On 22 Aug 2011, at 11:14, Florian Effenberger wrote:


Simon Phipps wrote on 2011-08-21 22:39:
I propose we make a call for location for the 2012/and/  2013 conferences now, with a selection 
deadline of January 2012 for the 2012 event and a selection deadline of August 2012 for the 2013 
event (assuming we keep the date of thee vent in October each year). We can then in future 
select the next location one year in advance and ensure the current team are able to involve the 
next team in preparations as a learning exercise.

so, you would like to issue the Call for Locations now, i.e. before the Paris conference takes 

Yes, but with a goal of making a decision at the end of the year, not in time for Paris.

What do others think? From how I understood previous messages, people prefer to wait until after 
the Paris conference.

I understood your proposal was to actually announce the new location in Paris. I think that's 
impractical. But I do think it's possible to start the call-for-location process now, promote it in 
Paris, and announce the new location in January. The timeline for 2012 would look something like:

September 1st  : Announce the Call for Location for 2012
October 1st:  PR about the process, announce details of the Selection Panel
Paris conference:  Plenary slot explaining the process and timeline
November  15th:  Applications close
December:  Selection Panel reviews applications
January 15th: Location announced

And for 2013:

September 1st: Mention in PR there will be a 2013 selection process
November 15th:  Announce the Call for Location for 2013
January 15th:  Include news of 2013 process in PR
March:  Promote 2013 Call for Location
May 31st: Applications close
June/July: Selection Panel reviews applications
August 30th: 2013 venue announced
October: @013 team attends and helps with 2012 conference


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