Re: [libreoffice-users] total newbie has Calc question

At 19:04 22/09/2020 -0700, Mamba Lev wrote:
> I'm putting together an annual rent report for the shared house i 
> live in, due to varying room sizes there are two rent brackets 
> (60/week for small rooms, 70/week for large) we also have one 
> resident paying a third amount as part of an arrangement we have 
> where he is doing some work for us.
>
> what i would like to be able to do is represent each rent bracket 
> with a letter (eg "A" for small rooms, "B" for large and "S" for 
> special arrangements) and by inputting that letter in to a cell i 
> would like another cell to be populated with the total amount they 
> owe in rent per year (or to be left blank in the case of the special 
> arrangement). would this be possible and if so, how would i go about it?

This is fairly straightforward.

o Create a table of the values that you want to use. The first column 
of the table would have the code letters, A, B, and S, and the second 
column the corresponding values - with the cell against "S" being 
blank. This table can be out of the way of the main part of the 
spreadsheet, perhaps on a separate sheet or excluded from printing by 
the use of a Print Range, so that it will not appear on your printed report.

o In the cells where you require the rent value to appear, you need 
to use the VLOOKUP() function, referring to the table you have 
created. Let's imagine that you are inputting the code letters into 
column A and you require the values to appear in column B, and that 
the table you have created is in rows 1 to 3 of columns K and L. Then enter
=VLOOKUP(A1;K$1:L$3;2;0)
into B1 and fill that down the column. This function searches the 
first column of the table at K1:L3 for the value in A1 (or A2 and so 
on) and returns the corresponding value in the second column. If 
there is no match, it returns the error "Value Not Available", which 
appears as "#N/A".

I trust this helps.

Brian Barker


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