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Hi :)
To add to Dennis' answer.  

How about giving your editor the link for downloading LibreOffice?  It is likely 
that an increasing number of writers will be using Writer so you will be doing 
him a favour.  


Definitely make a copy somewhere safe (a back-up copy) before making such major 
changes.
Regards from
Tom :)




----- Original Message ----
From: Dennis E. Hamilton <dennis.hamilton@acm.org>
To: users@global.libreoffice.org
Cc: LibreOffice Documentation <documentation@global.libreoffice.org>
Sent: Mon, 29 August, 2011 4:26:36
Subject: [libreoffice-documentation] RE: [libreoffice-users] new to list - and 
"final showing markup" question

This could be hard, it's not likely to be easy.  The simpler the manuscript  
format, the easier this will be.

I may be giving you more than you need,  but maybe the documentation folks can 
make use of this in some way too.

  - Dennis

 1. FINAL SHOWING MARKUP

"Final Showing Markup" is a  Track Changes option in Microsoft Office.  (The 
other options are Original,  Original Showing Markup, and Final).  Final Showing 
Markup appears to be  the default setting.  "Final Showing Markup" shows how the 
document will  appear when all changes are accepted, and what the changes are 
that leave it in  that shape.  This option has been available in all versions of 
Microsoft  Word *since* Office 2000.

What that means, when using Word, is that  insertions are marked by underlining 
but that deletions don't show in the  text.  Instead, deletion points are linked 
to balloons in the margin that  show what was deleted.  (In case you were 
wondering, Original Showing  Markup has the insertions in marginal balloons and 
deletions are strikeouts in  the text.)

There is a description of this at 
<http://www.shaunakelly.com/word/sharing/howtousethereviewingtoolbar.html>.

  2. IN-LINE ONLY CHANGES - ALL THAT LIBREOFFICE HAS

In Microsoft Office,  there is also a kind of tracked-changes presentation 
where both insertions  (colored and underlined usually) and deletions (different 
color, with  strikethrough usually) are all in the running text.  This is 
accomplished  by turning off the balloon feature.

In Libre Office, this is the *only*  way that tracked changes can be shown.  If 
you look at Tools | Options |  LibreOffice Writer | Changes you will see what is 
under your control.

 3.  THE GOOD NEWS

  3.1 If, with the final draft you are being asked to  review, set the Changes 
options to something your editor is asking to see, such  as Insertions 
Underlined and in Light Blue color.  Deletions with  Strikethrough and Red 
color.  Changed attributes Underlined Double and  Color Magenta 4 or so.  I 
don't know if he wants to see change marks, but  you can leave them on the left 
margin and black.

  3.2 IN FACT,  these setting apply to the software being used to view the 
document.  The  settings don't travel with the document.  A reviewer will see 
their  settings applied as if that is what you used.  You do have to turn on  
Record and Show in the Edit | Changes ... menu though.

  3.3 IF YOU  ARE LUCKY, your editor will open the document for Review with 
Final Showing  Markup and will see exactly what is being expected.  You might 
warn the  editor that the setting might have to be selected after opening the 
document in  Word.

 4. THE BAD NEWS

  4.1 I don't know if you have been  turning back change-marked documents, or 
receiving change-marked  documents.  If you have, you probably know how careful 
you have to  be.

  4.2 To put it politely, interoperability of change-tracking  across formats 
is not terrific.  Extensive changes and rearrangements can  be messed up 
something also when there is a conversion between  formats.

  4.3 CAREFUL, SMALL STEPS SHOULD WORK.  I assume your  manuscript is not 
complex.  So long as you are down to correcting typos and  short wordings, you 
should be fine.  Instead of making a change between two  paragraphs or across 
other mixes of materials (list items, text flowing across  images, table rows), 
keep the changes small.  Make multiple small changes,  rather than big ones that 
span units of text.  This works best if your  document is not done against an 
exotic template and has rich features as well as  text.

  4.4 CONFIRM IF YOU CAN.  If you have a Word viewer, you  might be able to see 
if the change-tracking goes across all right.  If  saving as .doc and then 
reopening it in LibreOffice looks fine, you are probably  all right too.  (But 
you might still be all right but unable to confirm it  if round trip to .doc and 
back into LibreOffice deviates in some  way.)



-----Original Message-----
From: Jack Wallen [mailto:jlwallen@monkeypantz.net] 
Sent:  Sunday, August 28, 2011 17:17
To: users@global.libreoffice.org
Subject:  [libreoffice-users] new to list - and "final showing markup"  
question

Hello list! 

I am a writer using LibreOffice. My new  editor uses MS Word and sent me
my book back saying to enable "Final Showing  Markup". That feature
doesn't seem to be anywhere on the latest LibreOffice  Writer. Anyone
have any insight for this issue?

Thank you so  much.

Jack

-- 
Jack Wallen http://www.monkeypantz.net
Writer of many things. Purchase  my novels on amazon.com,
barnesandnoble.com,ebookstore.sony.com,  smashwords.com,
autumnalpress.com View my tech articles on techrepublic.com,  linux.com,
and ghacks.net

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