From: Dennis E. Hamilton <dennis.hamilton@acm.org>
To: users@global.libreoffice.org
Cc: LibreOffice Documentation <documentation@global.libreoffice.org>
Sent: Mon, 29 August, 2011 4:26:36
Subject: [libreoffice-documentation] RE: [libreoffice-users] new to list - and
"final showing markup" question
This could be hard, it's not likely to be easy. The simpler the manuscript
format, the easier this will be.
I may be giving you more than you need, but maybe the documentation folks can
make use of this in some way too.
- Dennis
1. FINAL SHOWING MARKUP
"Final Showing Markup" is a Track Changes option in Microsoft Office. (The
other options are Original, Original Showing Markup, and Final). Final Showing
Markup appears to be the default setting. "Final Showing Markup" shows how the
document will appear when all changes are accepted, and what the changes are
that leave it in that shape. This option has been available in all versions of
Microsoft Word *since* Office 2000.
What that means, when using Word, is that insertions are marked by underlining
but that deletions don't show in the text. Instead, deletion points are linked
to balloons in the margin that show what was deleted. (In case you were
wondering, Original Showing Markup has the insertions in marginal balloons and
deletions are strikeouts in the text.)
There is a description of this at
<http://www.shaunakelly.com/word/sharing/howtousethereviewingtoolbar.html>.
2. IN-LINE ONLY CHANGES - ALL THAT LIBREOFFICE HAS
In Microsoft Office, there is also a kind of tracked-changes presentation
where both insertions (colored and underlined usually) and deletions (different
color, with strikethrough usually) are all in the running text. This is
accomplished by turning off the balloon feature.
In Libre Office, this is the *only* way that tracked changes can be shown. If
you look at Tools | Options | LibreOffice Writer | Changes you will see what is
under your control.
3. THE GOOD NEWS
3.1 If, with the final draft you are being asked to review, set the Changes
options to something your editor is asking to see, such as Insertions
Underlined and in Light Blue color. Deletions with Strikethrough and Red
color. Changed attributes Underlined Double and Color Magenta 4 or so. I
don't know if he wants to see change marks, but you can leave them on the left
margin and black.
3.2 IN FACT, these setting apply to the software being used to view the
document. The settings don't travel with the document. A reviewer will see
their settings applied as if that is what you used. You do have to turn on
Record and Show in the Edit | Changes ... menu though.
3.3 IF YOU ARE LUCKY, your editor will open the document for Review with
Final Showing Markup and will see exactly what is being expected. You might
warn the editor that the setting might have to be selected after opening the
document in Word.
4. THE BAD NEWS
4.1 I don't know if you have been turning back change-marked documents, or
receiving change-marked documents. If you have, you probably know how careful
you have to be.
4.2 To put it politely, interoperability of change-tracking across formats
is not terrific. Extensive changes and rearrangements can be messed up
something also when there is a conversion between formats.
4.3 CAREFUL, SMALL STEPS SHOULD WORK. I assume your manuscript is not
complex. So long as you are down to correcting typos and short wordings, you
should be fine. Instead of making a change between two paragraphs or across
other mixes of materials (list items, text flowing across images, table rows),
keep the changes small. Make multiple small changes, rather than big ones that
span units of text. This works best if your document is not done against an
exotic template and has rich features as well as text.
4.4 CONFIRM IF YOU CAN. If you have a Word viewer, you might be able to see
if the change-tracking goes across all right. If saving as .doc and then
reopening it in LibreOffice looks fine, you are probably all right too. (But
you might still be all right but unable to confirm it if round trip to .doc and
back into LibreOffice deviates in some way.)
-----Original Message-----
From: Jack Wallen [mailto:jlwallen@monkeypantz.net]
Sent: Sunday, August 28, 2011 17:17
To: users@global.libreoffice.org
Subject: [libreoffice-users] new to list - and "final showing markup"
question
Hello list!
I am a writer using LibreOffice. My new editor uses MS Word and sent me
my book back saying to enable "Final Showing Markup". That feature
doesn't seem to be anywhere on the latest LibreOffice Writer. Anyone
have any insight for this issue?
Thank you so much.
Jack
--
Jack Wallen http://www.monkeypantz.net
Writer of many things. Purchase my novels on amazon.com,
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