Re: [libreoffice-users] base + mailmerge difficulty

You may be over complicating things a little bit.

Create a query table using wizard including all printable fields which 
must also include items requiring sorting below.
Sort by Student ID, then by Class ID

In your ODT use Student ID in header.  (I have not used OTT)
Use Student ID in table. Don't forget "Next Record" in table at the end 
of each row.

If I recall correctly, this should cause a 'next page' based on Student ID.

Print with "Query" selected.  Output to PDF generator.

Hope this helps

On 6/26/2015 12:05 PM, Ed Beroset wrote:
> I'm trying to print out schedules for students using mailmerge and 
> have encountered a problem that I haven't yet been able to solve. 
> Here's what I've done so far.
>
> I have created a simple embedded database (named "school") in base and 
> I have three tables named Classes, Students and Schedules. Classes has 
> three fields: ClassID (which is the index), ClassTitle and 
> CreditHours.  The Students table has StudentID (the index), LastName 
> and FirstName.  The Schedules table has PairID (the index) and 
> StudentID and ClassID.
>
> Students and Classes are just what you'd expect.  Each record in the 
> Schedules table links one student and one class.  A schedule is the 
> collection of all classes for a particular student.  I have created a 
> simple query for the Schedules table:
>
> SELECT "Schedules"."StudentID" "StudentID", "Students"."LastName" 
> "LastName", "Students"."FirstName" "FirstName", "Schedules"."ClassID" 
> "ClassID", "Classes"."ClassTitle" "ClassTitle", 
> "Classes"."CreditHours" "CreditHours" FROM "Schedules" "Schedules", 
> "Students" "Students", "Classes" "Classes" WHERE 
> "Schedules"."StudentID" = "Students"."StudentID" AND 
> "Schedules"."ClassID" = "Classes"."ClassID" ORDER BY "StudentID", 
> "ClassID"
>
> All of that works just fine and I've also created a simple report that 
> uses the query, which also works as expected.
>
> Now what I want to do is to create a separate schedule document for 
> each student.  I'm attempting to use mailmerge to do that.  I have a 
> simple .ott file which has "Schedule for <FirstName> <LastName>" in 
> the header and then a table in the body of the document.  It has a 
> header and about 14 rows (the maximum number of classes I expect) and 
> then a final row which has a formula which calculates the total number 
> of credit hours.
>
> When I select and filter one individual student, the schedule prints 
> just fine, but if I try to generate all of them, it doesn't work as I 
> want.  Specifically, it picks up the first student's name but then it 
> populates the table with the next 14 classes in the query, whether or 
> not this *particular* student is taking that class or not.  Each page 
> is filled with 14 classes until we get to the end of the list.
>
> Each row of the table includes the three fields and then a "Next 
> record" which is probably where my problem lies.  The condition is set 
> to "TRUE".  Somewhat schematically, each line looks like:
>
> <school.Query_Schedules.ClassID> <school.Query_Schedules.ClassTitle> 
> <school.Query_Schedules.CreditHours> <Next record:school.Query_Schedules>
>
> Any clues would be most welcome.  I'm quite new to LibreOffice and my 
> SQL skills are very rusty, but I'd love to learn more about both if it 
> helps me solve this problem!
>
> Also, attached is a small zip file with both the database and template 
> if you'd like to try.
>
> Thanks!
>
> Ed


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