Translating form theory in base to a writer document you would have a
form that contains two sub forms.
The first sub form would be called Students and source it's data from
the Students table and contain the controls FirstName and LastName
The second sub form would be called Classes and source it's data from
the query Query_Schedules and have a control table with ClassId,
ClassTitle and CreditHours.
I've done this after a MailMerge get 6 separate pages but unfortunately
each page is for Jane Doe with her four classes. I might have done
something wrong so can have another look later on in the week, someone
else can always run with this in the meantime.
If this doesn't work I suggest using a macro with a cursor round the
students table so in the example database perform the loop 6 times
selecting each student in turn. Within the loop
perform a mail merge for each individual student. Here's a sample code
for for a similar situation, it's an extract it will contain typos and
other omissions as it's an extract from something similar that I'd done
I also hashed out references to the progress bar - again I can have
another look at this later on in the week if this problem hasn't been solved
dim document as object
dim dispatcher as object
dim DatabaseContext As Object
dim DataSource As Object
dim oMailMerge as Object
Dim oCompWin as object
Dim oScrollPane as Object
document = ThisComponent.CurrentController.Frame
dispatcher = createUnoService("com.sun.star.frame.DispatchHelper")
DatabaseContext = createUnoService("com.sun.star.sdb.DatabaseContext")
DataSource = DatabaseContext.getByName("school")
REM Create a NEW status indicator
REM oBar = document.createStatusIndicator()
REM oBar.start("Started...", 3)
REM oBar.Value = 1 ' show progress bar
REM oBar.Text = "Progressing ... "
REM ProgressValue = 1
REM oBar.Value = ProgressValue
If (Not GlobalScope.BasicLibraries.isLibraryLoaded("Tools")) Then
DirectoryName = DirectoryNameoutofPath(DataSource.Name, "/") & "/"
REM If Not FileExists(convertToURL(DirectoryName & "/arrears" &
REM mkdir((convertToURL(DirectoryName & "/arrears" & strDate))
REM End If
If FileExists(convertToURL(DirectoryName & "/reports/" &
intStudentId & "0.odt")) Then
kill convertToURL(DirectoryName & "/reports/" & intStudentId
oMailMerge = CreateUnoService("com.sun.star.text.MailMerge")
FOR EACH STUDENT
oMailMerge.DataSourceName = "school"
oMailMerge.CommandType = 1
oMailMerge.Command = "Query_Schedules"
oMailMerge.OutputType = com.sun.star.text.MailMergeType.FILE
oMailMerge.OutputUrl = ConvertToUrl(DirectoryName & "/reports/" )
oMailMerge.FileNamePrefix = intStudentId
oMailMerge.Filter="Students.StudentId=" & intStudentId
REM oListener1 = createUNOListener("MML_ID_",
REM ProgressValue = ProgressValue + 1
REM oBar.Text ="Converting to PDF file ...."
REM oBar.Value = ProgressValue
On 26/06/15 17:05, Ed Beroset wrote:
I'm trying to print out schedules for students using mailmerge and
have encountered a problem that I haven't yet been able to solve.
Here's what I've done so far.
I have created a simple embedded database (named "school") in base and
I have three tables named Classes, Students and Schedules. Classes has
three fields: ClassID (which is the index), ClassTitle and
CreditHours. The Students table has StudentID (the index), LastName
and FirstName. The Schedules table has PairID (the index) and
StudentID and ClassID.
Students and Classes are just what you'd expect. Each record in the
Schedules table links one student and one class. A schedule is the
collection of all classes for a particular student. I have created a
simple query for the Schedules table:
SELECT "Schedules"."StudentID" "StudentID", "Students"."LastName"
"LastName", "Students"."FirstName" "FirstName", "Schedules"."ClassID"
"ClassID", "Classes"."ClassTitle" "ClassTitle",
"Classes"."CreditHours" "CreditHours" FROM "Schedules" "Schedules",
"Students" "Students", "Classes" "Classes" WHERE
"Schedules"."StudentID" = "Students"."StudentID" AND
"Schedules"."ClassID" = "Classes"."ClassID" ORDER BY "StudentID",
All of that works just fine and I've also created a simple report that
uses the query, which also works as expected.
Now what I want to do is to create a separate schedule document for
each student. I'm attempting to use mailmerge to do that. I have a
simple .ott file which has "Schedule for <FirstName> <LastName>" in
the header and then a table in the body of the document. It has a
header and about 14 rows (the maximum number of classes I expect) and
then a final row which has a formula which calculates the total number
of credit hours.
When I select and filter one individual student, the schedule prints
just fine, but if I try to generate all of them, it doesn't work as I
want. Specifically, it picks up the first student's name but then it
populates the table with the next 14 classes in the query, whether or
not this *particular* student is taking that class or not. Each page
is filled with 14 classes until we get to the end of the list.
Each row of the table includes the three fields and then a "Next
record" which is probably where my problem lies. The condition is set
to "TRUE". Somewhat schematically, each line looks like:
<school.Query_Schedules.CreditHours> <Next record:school.Query_Schedules>
Any clues would be most welcome. I'm quite new to LibreOffice and my
SQL skills are very rusty, but I'd love to learn more about both if it
helps me solve this problem!
Also, attached is a small zip file with both the database and template
if you'd like to try.
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- [libreoffice-users] Re: base + mailmerge difficulty (continued)
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