Re: [libreoffice-users] automatic numbering to fixed text

At 14:03 25/05/2014 +0100, Barry Knox wrote:
> People send me big documents with paragraphs auto-numbered. I need 
> to work on them, add paras, alter paras, delete paras and comment 
> and debate content. So I need to preserve the original paragraph 
> numbering so that when I return the altered document the recipient 
> can see and find what has been abstracted, added or altered. I can 
> of course use Track Changes ...

Er, that's Record Changes.

> ... which helps a bit but ...... How do I preserve the numbers 
> auto-allocated to the paragraphs by the originator so they become 
> part of the text: ie so they survive my edits?
>
> [Someone] said:
> "To be honest: I have not tried converting automatic numbering to 
> fixed text in libreoffice yet, but only on MS office, and there it 
> can be done with a quite complicated key combination (as far as I 
> can remember something like ctrl-alt-shift-f9)."

That's Ctrl+Shift+F9, I think.

> Do either of you happen to know the correct key combination in Writer please?

I don't think there is a process to achieve exactly what you want. 
But here is a close workaround:
o Select all the text (Edit | Select All or Ctrl+A).
o Cut all the text (Edit | Cut or Ctrl+X).
o Backspace to remove the empty first numbered paragraph.
o Go to Edit | Paste Special... (or Ctrl+Shift+V), choosing 
"Unformatted text" in the Paste Special dialogue.

How are the people who are sending you these documents preparing 
them? If it happens that they are using Microsoft Word, you could 
teach them how to "unlink fields" in the documents before sending 
them to you. That way, you'd preserve any formatting that you *did* want.

I trust this helps.

Brian Barker


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