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I have not been following the discussion so I can't comment on anything that's gone before, but one thing I recently learned is that you can keep the fields window open while inserting all your fields.

There are arrow buttons/icons that In some cases you can simply click those and it will move you from document field to document field... So you click the arrow, insert field... click... insert... click.... insert. Makes it a whole lot faster when you don't close the window between each insertion like I was doing at first.

In the event the arrow icons don't work (because it doesn't recognize the fields yet), you can still scroll the document and keeping the fields window open still makes it faster than closing and reopening it. Hopefully that will ease your pain a bit.

- Andrew

On 03/19/14 19:29, Jeff Prater wrote:
Okay--I think I found the problem. When I opened one of my .odt documents
and hovered over one of the fields, LO didn't seem to recognize it as a
field. After going back to Insert > Fields > Other and manually reinserting
the fields, the mail merge works correctly. I was hoping I wouldn't have to
reinsert all of the fields, but I guess I just might have to bite the
bullet and do that once and be done with it. Thanks again for all of your

Jeff Prater

On Wed, Mar 19, 2014 at 9:58 PM, Jeff Prater <>wrote:

Yes--that does work. However, I already have a bunch of .odt documents
mapped with the fields from the .ods spreadsheets. I don't want to have to
delete all of the existing fields and reinsert them. I was hoping this
would just "work."

Also, is there any way to not have LO "cache" (if that's the right
word--that seems like what it's doing behind the scenes) data source? In
Lotus Symphony, I would simply browse to to the .ods spreadsheet and it
would import the most current data. It seems LO creates a local database
and stores all the spreadsheet data in it, making it impossible to easily
update the spreadsheet and create a new merge.

Jeff Prater

On Wed, Mar 19, 2014 at 6:36 PM, Alex McMurchy <> wrote:

Not sure if I've missed the point here -

Create a spreadsheet .ods file with 3 columns each column headed - col1,
col2, col3
Add two rows populating respective columns my first row contained 1, 2, 3
and the 2nd row a, b ,c so I had a spreadsheet .ods file that looked like
this -

col1    col2    col3
1       2       3
a       b       c

Create a writer .odt file
add the bespoke fields
Insert -> Fields -> Other
Push the "Add Database File Browse" button.
Navigate to the .ods file
Push the open button
The spreadhsst .ods file should then be added to the "Database Selection"
Select the fields you want added to the writer .odt file positioning them
as approprate
save the document

Start the Mail Merge Wizard
Select the Starting Document i.e. the .odt file created above
Move directly to the "Select Save, Print or Send" dialog
Select the "Save Merged Document" Radio Button
Select the "Save as a Single Document" Radio Button
Push the "Save Documents" Button
Save the merged document

Does this get you close to where you want to be?


On Wednesday 19 Mar 2014 17:03:18 Jeff Prater wrote:
That's the problem. Whenever I attempt to do the mail merge, it doesn't
list any of the custom fields in my document. It only list "canned"
I don't see how I can match my existing fields within this interface.

[image: Inline image 2][image: Inline image 1]

Jeff Prater

On Wed, Mar 19, 2014 at 4:43 PM, Don C. Myers <

I did my database in OO about 10 years ago, maybe more. I haven't
with the fields since then, but they were custom fields. I moved to
LO as
soon as it was released. I use mail merge extensively, and had no
having custom named fields working to pull the data from. So there
still be someway to do it.

On 03/19/2014 04:12 PM, Jeff Prater wrote:

Yeah--I guess I could do that. But I already have all these fields
I have probably 50+ documents where I would need to make these manual
changes. Plus, the spreadsheets get updated regularly and I don't
want to
have to reimport/reattach the spreadsheet all the time. I guess I'll
to stick with Lotus Symphony. :(

Jeff Prater

On Wed, Mar 19, 2014 at 3:22 PM, Steve Edmonds

  On 2014-03-20 07:12, Jeff Prater wrote:
  At my job we currently use Lotus Symphony and we use the Open
format exclusively. We're currently in the process of migrating to
LibreOffice 4.2. We have a lot of documents we use with the mail
feature. All of the data sources are from spreadsheets. In
Symphony, the
spreadsheet column names are automatically mapped to the field
names in
text document. In LO, however, it seems it only wants to default to
"standard" mail merge fields (first name, last name, address line
state, zip, etc.). I would have to remap every field to match LO's
naming convention. I don't want to have to do that. How can I make
more like Symphony's mail merge functionality where LO matches the
name with the field name? I'm not merging letters--I'm merging data
from a
spreadsheet using custom column names (like AmountPosted, JobID,
DateCreated, DateCompleted, etc.). Thanks!

Jeff Prater


I merge spread sheet data into documents that a printed
(certificates). I
started by creating the certificate in writer, just as I want it to
with dummy information. Then to replace the dummy information from a
sheet I Insert>Field>Other (ctl-F2). Select the database tab, mail
fields and under the right pane Add database file - Browse. I
locate my
spread sheet which will appear in the right pane and allow you to
the field you want.
Note that this copies the sheet to an odb file and inserts from that
If you update your spread sheet the odb file is not automatically

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