Re: [libreoffice-users] Re: Turning spreadsheet data into legible report?

How about using a single sheet for the data, and add an extra column for 
year? Something like:
  Year         Last Name    First Name    ...
  2012-2013    Doe          John          ...
  2013-2014    Doe          Jane          ...

Then mail merge on that. I don't know about Word, but in LO Writer you 
can set filters during the mail merge, e.g. if you only want reports for 
records where Year is 2013-2014. Where you select the data source in the 
mail merge wizard, click "Select Different Address List", select the 
"database", and click "Filter..." to set conditions.

Sorting on the Year column would group all the entries for each year 
together in the spreadsheet.

Mark.


Giles wrote:
> Sorry about that.
>
> The spreadsheet 1) has too many columns to fit on a document, even in
> Landscape mode (she wants Portrait), and 2) data are spread on multiple
> sheets, one by year.
>
> She needs to print the data thusly:
> =================
> Last Name: Doe
> First Name : Jane
> Date of Birth: 12/12/2000
>
> Year 2012-2013
> Trimester 1
> Col1 | Col2 | Col3
> Trimester 2
> Col1 | Col2 | Col3
> ...
> Year 2013-2014
> Trimester 1
> Col1 | Col2 | Col3
> Trimester 2
> Col1 | Col2 | Col3
> =================
>
> So she needs some way to turn the spreadsheet into the above *while keeping
> data in different tabs* (one per year) since the list of students is
> different every year.
>
> Ideally, it should be doable with a spreadhseet (Excel or Calc) and some
> programming-free tool, but Word can't handle more than one tab in a
> spreadsheet. Like I said, she can't work with a database.
>
> Incidently, this problem is very common since a lot of users rely on Excel
> as poorman's database. I wonder how they all manage once they hit this type
> of issue.
>
> Thank you.
>
>
>
> --
> View this message in context: 
> http://nabble.documentfoundation.org/Turning-spreadsheet-data-into-legible-report-tp4102146p4102153.html
> Sent from the Users mailing list archive at Nabble.com.

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