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How about using a single sheet for the data, and add an extra column for year? Something like:
  Year         Last Name    First Name    ...
  2012-2013    Doe          John          ...
  2013-2014    Doe          Jane          ...

Then mail merge on that. I don't know about Word, but in LO Writer you can set filters during the mail merge, e.g. if you only want reports for records where Year is 2013-2014. Where you select the data source in the mail merge wizard, click "Select Different Address List", select the "database", and click "Filter..." to set conditions.

Sorting on the Year column would group all the entries for each year together in the spreadsheet.

Mark.


Giles wrote:
Sorry about that.

The spreadsheet 1) has too many columns to fit on a document, even in
Landscape mode (she wants Portrait), and 2) data are spread on multiple
sheets, one by year.

She needs to print the data thusly:
=================
Last Name: Doe
First Name : Jane
Date of Birth: 12/12/2000

Year 2012-2013
Trimester 1
Col1 | Col2 | Col3
Trimester 2
Col1 | Col2 | Col3
...
Year 2013-2014
Trimester 1
Col1 | Col2 | Col3
Trimester 2
Col1 | Col2 | Col3
=================

So she needs some way to turn the spreadsheet into the above *while keeping
data in different tabs* (one per year) since the list of students is
different every year.

Ideally, it should be doable with a spreadhseet (Excel or Calc) and some
programming-free tool, but Word can't handle more than one tab in a
spreadsheet. Like I said, she can't work with a database.

Incidently, this problem is very common since a lot of users rely on Excel
as poorman's database. I wonder how they all manage once they hit this type
of issue.

Thank you.



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