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At 17:19 09/02/2012 -0500, Dottie Noname wrote:
I have a hundreds of paragraphs that need to be fixed so that they fit the width of the pages in which they are located. Presently, the paragraphs are about 4" wide and all have the "non-printing character" at the end of each text line that looks like a backward letter P with a line next to it.

In other words, each line is actually a separate paragraph.

Is there a quick way to get rid of this problem?


o Go to Tools | AutoCorrect Options... | Options, and tick "Combine single line paragraphs if length greater than 50%".
o Go to Format | AutoCorrect > | Apply.


o You may need to reduce that value of 50% to make the facility work properly in your case. Click on the text of the option and the Edit... button below will light up and enable you to edit the 50% value to a suitable smaller one.

o How are your real paragraph breaks indicated in your text? There will need to be consecutive paragraph marks to show these if you are not to end up with a single enormous paragraph, of course. (This will mean that the text has an empty paragraph between each pair of real paragraphs - though you may think of these as "blank lines".) If you need to add these, you may find it easier to do so first.

o Applying AutoCorrect will make other changes to your text - which you may not want. You can avoid this in two ways: either switch off unwanted changes in the AutoCorrect dialogue or - more easily - use Format | AutoCorrect > | Apply and Edit Changes instead. Then choose Edit Changes when challenged. Now click the Comment column header in the Accept or Reject AutoFormat Changes panel; this sorts all the changes of a particular type together. Select all the "Combine paragraphs" lines together (using Shift-click or Shift-arrow in the usual way) and click Accept. Now click Reject All to reject all other changes.

I trust this helps.

Brian Barker

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