At 17:19 09/02/2012 -0500, Dottie Noname wrote:
I have a hundreds of paragraphs that need to be fixed so that they
fit the width of the pages in which they are located. Presently,
the paragraphs are about 4" wide and all have the "non-printing
character" at the end of each text line that looks like a backward
letter P with a line next to it.
In other words, each line is actually a separate paragraph.
Is there a quick way to get rid of this problem?
o Go to Tools | AutoCorrect Options... | Options, and tick "Combine
single line paragraphs if length greater than 50%".
o Go to Format | AutoCorrect > | Apply.
o You may need to reduce that value of 50% to make the facility work
properly in your case. Click on the text of the option and the
Edit... button below will light up and enable you to edit the 50%
value to a suitable smaller one.
o How are your real paragraph breaks indicated in your text? There
will need to be consecutive paragraph marks to show these if you are
not to end up with a single enormous paragraph, of course. (This
will mean that the text has an empty paragraph between each pair of
real paragraphs - though you may think of these as "blank
lines".) If you need to add these, you may find it easier to do so first.
o Applying AutoCorrect will make other changes to your text - which
you may not want. You can avoid this in two ways: either switch off
unwanted changes in the AutoCorrect dialogue or - more easily - use
Format | AutoCorrect > | Apply and Edit Changes instead. Then choose
Edit Changes when challenged. Now click the Comment column header in
the Accept or Reject AutoFormat Changes panel; this sorts all the
changes of a particular type together. Select all the "Combine
paragraphs" lines together (using Shift-click or Shift-arrow in the
usual way) and click Accept. Now click Reject All to reject all other changes.
I trust this helps.
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