[libreoffice-marketing] TDF Marketing/Community Budget for 2024

Dear members of LibreOffice native language communities,

We have to schedule in advance the majority of marketing/community 
activities for 2024, to approve the budget as soon as possible – 
hopefully very early in 2024 – and have the time to get organized. In 
2023, we have had a growing number of events worldwide, and in 2024 we 
would like to see that number increase.

We are therefore asking native language communities to provide the 
following:

1. A list of objectives you would like to pursue in 2024. Please avoid 
wishful thinking, and stick to achievable objectives. A few examples: 
organize a meeting with public administrations to educate them about 
LibreOffice and ODF; organize a local LibreOffice Conference; support 
the organization of activities in schools and universities; etc.

2. For each objective, provide a rationale and a sensible amount of 
money. Again, we are spending donations money, and we must be extremely 
cautious both with requests and with approvals. Requests missing a 
rationale or spending details (easy to understand) will not be approved.

3. For requests equal or exceeding 1,000 euro, you must provide the 
outline of a project, because a large amount of money is probably 
covering different expense chapters (infrastructure, suppliers, OOP 
money) and budget approvers should be allowed to have a clear picture of 
what they approve.

Examples of activities which TDF will provide a budget for:

1. local community events (aimed at getting face-time for contributors)
2. marketing activities (aimed at representing the project to the 
outside world)
3. targeted projects (for instance, promoting LibreOffice in schools)

In addition, we ask you to provide a list of purchase requests, such as 
printing stickers, banners or roll-ups for events, or t-shirts/hoodies 
for members of your native language community, etc.

The idea is to have a good plan for 2024 as soon as possible, while 
keeping the administrative overhead low, and have two authorizers 
responsible for the final approval of the budget.

TDF BoD will provide a budget bucket for marketing and a budget bucket 
for community. Budget requests will be associated to the relevant 
budget, and then approved by budget approvers (according to the 
availability of funds).

###

Before sending any budget request, please read carefully TDF 
reimbursement policies: 
https://wiki.documentfoundation.org/TDF/Policies/Community_Refunds.

Deadline for the submission is December 31, 2023. Email messages should 
be sent to treasurer@documentfoundation.org, with copy to 
sophi@libreoffice.org, floeff@documentfoundation.org and 
italo@libreoffice.org.
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Italo Vignoli - LibreOffice Marketing & PR
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