Re: [libreoffice-marketing] call for location 2012

Hi All,

here are my thoughts about organizing the Conf in general as my own experience is:
- time is running out fast but sponsorship deals are slow - so start early 
- you (TDF) will need a detailed wish list (and a wish-not list)
- you (TDF) should be able to articulate clearly who is responsible for what (local team vs TDF)
- mind the PR! this IS the biggest OSS app and community
- both party have to describe theres own goal (why this place is good for the Conf and NOT because 
of the beautiful venue)


Laszlo


----- Original Message -----
From: "Sophie Gautier" <gautier.sophie@gmail.com>
To: marketing@global.libreoffice.org
Sent: Sunday, October 2, 2011 3:50:51 PM
Subject: Re: [libreoffice-marketing] call for location 2012

Hi all,

As per Florian request, I'm posting here the draft I made, feel free
to add your mandatory items to the list:

On Mon, Aug 22, 2011 at 1:22 PM, Simon Phipps <simon@webmink.com> wrote:
[...]

> I understood your proposal was to actually announce the new location in Paris. I think that's 
> impractical. But I do think it's possible to start the call-for-location process now, promote it 
> in Paris, and announce the new location in January. The timeline for 2012 would look something 
> like:
>
> September 1st  : Announce the Call for Location for 2012
> October 1st:  PR about the process, announce details of the Selection Panel
> Paris conference:  Plenary slot explaining the process and timeline
> November  15th:  Applications close
> December:  Selection Panel reviews applications
> January 15th: Location announced
>
> And for 2013:
>
> September 1st: Mention in PR there will be a 2013 selection process
> November 15th:  Announce the Call for Location for 2013
> January 15th:  Include news of 2013 process in PR
> March:  Promote 2013 Call for Location
> May 31st: Applications close
> June/July: Selection Panel reviews applications
> August 30th: 2013 venue announced
> October: @013 team attends and helps with 2012 conference




Points to take into account for the next proposal
+ main venue
- easy to access from international transports
- easy to access from accommodations
- at least 2 big rooms for conf hosting + one for meetings/others +
one place for community gathering

+ team
- at least 5 persons are necessary for the whole organization
- one should be dedicated to sponsor relations and to
invitations/visa, administrative tasks (it's very time consuming).
- have a local NGO for expenses and sponsoring and deal with the money

+ it could be along another event, but should have enough room/meeting
points for our own conf

-------------------------------
Questions for the proposal:
- describe the location
- describe your team
- why would you like to host the conf
- have you local sponsors/organizations
- ?

Kind regards
Sophie
-- 
Founding member of The Document Foundation

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