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Re: [libreoffice-documentation] Calc Guide - Update and Review Process


I am with you Stephen.
Control of the review comment process is necessary, especially with there being a few volunteers around.

Regards
Peter Schofield
psauthor@gmail.com



> On 18 May 2020, at 14:17, Stephen Fanning <stevemfanning.wh@gmail.com> wrote:
>
> All,
>
> To clarify my own thoughts and, hopefully, to help anybody else who wishes
> to be involved, I have tried to write down the steps involved in updating
> and reviewing one chapter of the Calc Guide. Please see below.
>
> (Please note that I am not intending to define the steps involved for any
> other guides!)
>
> If anybody feels that what I have written is illogical, or not in
> accordance with the Team’s agreed procedures, then please let us know
> through the mailing list.
>
> Regards,
>
> Steve
>
> --------------------------------------------
>
> (1) Initial update.
> (a) Author copies master version of source file from relevant folder in
> Nextcloud to own computer. The master version of the source file would
> usually be found in the Published folder for the previous issue.
> (b) Author enables recording of track changes and edits the chapter as
> required.
> (c) Author updates first part of file name to reflect issue of document and
> adds initials and date to file name (for example,
> CG6408-PivotTables-SF-09May2020).
> (d) Author copies updated file to Draft folder in Nextcloud.
> (e) Author amends tracking spreadsheet to reflect status of updated chapter.
>
> (2) First review.
> (a) First reviewer amends tracking spreadsheet to indicate that he / she is
> performing the first review.
> (b) First reviewer copies updated file from Draft folder in Nextcloud to
> own computer.
> (c) First reviewer enables recording of track changes and reviews file.
> This may result in edits to the text to fix problems or may involve
> inserting comments that need to be addressed.
> (d) First reviewer adds initials and date to file name (for example,
> CG6408-PivotTables-SF-LMO-16May2020).
> (e) First reviewer copies updated file to Feedback folder in Nextcloud.
> (f) First reviewer amends tracking spreadsheet to reflect status of updated
> chapter.
>
> (3) Responding to first review.
> (a) Author copies updated file from Feedback folder in Nextcloud to own
> computer.
> (b) Author inspects proposed changes and accepts all that are acceptable,
> discusses with first reviewer any significant rejections or comments that
> need resolution.
> (c) Author accepts all changes to date and returns updated file to Draft
> folder in Nextcloud.
> (d) Author amends tracking spreadsheet to reflect status of updated chapter.
>
> (4) Second review.
> (a) Second reviewer amends tracking spreadsheet to indicate that he / she
> is performing the second review.
> (b) Second reviewer copies updated file from Draft folder in Nextcloud to
> own computer.
> (c) Second reviewer enables recording of track changes and reviews file.
> This may result in edits to the text to fix problems or may involve
> inserting comments that need to be addressed.
> (d) Second reviewer adds initials and date to file name (for example,
> CG6408-PivotTables-SF-LMO-KK-25May2020).
> (e) Second reviewer copies updated file to Feedback folder in Nextcloud.
> (f) Second reviewer amends tracking spreadsheet to reflect status of
> updated chapter.
>
> (5) Publishing.
> (a) Author copies updated file from Feedback folder in Nextcloud to own
> computer.
> (b) Author inspects proposed changes and accepts all that are acceptable,
> discusses with second reviewer any significant rejections or comments that
> need resolution.
> (c) Author accepts all changes to date and removes all initials and dates
> from the file name.
> (d) Author returns updated file to Published folder in Nextcloud.
> (e) Author amends tracking spreadsheet to reflect status of updated chapter.
>
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[libreoffice-documentation] Calc Guide - Update and Review ProcessStephen Fanning <stevemfanning.wh@gmail.com>
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