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Re: [libreoffice-documentation] Documentation Nextcloud file organization


Howdy,

I was thinking about another way to look at the nextcloud resource.

Looking at NextCloud resource as a defined set of access links and not a
set of folders in the cloud.

I've set up an example of this using a single document project with
everything in a non shared folder.

A file (link on a wiki page perhaps) for the overview, though this could be
an entry on the shared calendar also.

Spread sheet to mark activity on files
online edit only/no download
https://nextcloud.documentfoundation.org/s/YJyofYRrLxCn64w

Draft
read-only/download
https://nextcloud.documentfoundation.org/s/Hw5t3LaRoRLm64t
online-edit/no download
https://nextcloud.documentfoundation.org/s/LHPeMANLr3wownH

Feedback
Upload (drop box style) only
https://nextcloud.documentfoundation.org/s/MGrA4T8r9dFasw2

Published (maybe, but not necessarily on NC at all given what is already
used)
Read-only/download as odt or pdf
https://nextcloud.documentfoundation.org/s/adqpZ66zRFtWMsi

A Workflow then:

Review the files in the draft directory via the link.

Choose a file to make changes in and download it.

Update the activity spread sheet appropriately.

Make your changes offline with tracked changes on or off.

Name the file using the ODFAuthors naming scheme.

Upload the file to the feedback link address only (even if the file were
not renamed there is no chance of writing over an existing file)

Doc team members acting as editors for the document then need to review and
resolve the changes in the uploaded file. Best would be if the full set of
changes can be resolved then move it to the draft folder.

Now that I think replicates fairly closely the front of the ODFAuthors work
flow.

This workflow can change to offer content editors the option of working
online for small changes. If they are members of the LibreOffice
documentation team they are given access via their logon name; individuals
not part of the team can be handled by an email (or confederated from
another nextcloud server account) with a link for online only edit rights.

=====

Thinking out loud here, right before the weekly meeting.

Best wishes

Drew

On Wed, Jun 5, 2019 at 1:45 AM <kees538@libreoffice.org> wrote:

> Jean Weber schreef op 04.06.2019 10:21:
> > On Tue, Jun 4, 2019 at 3:32 PM <kees538@libreoffice.org> wrote:
> >>
> >> Jean Weber schreef op 04.06.2019 04:15:
> >> > On Tue, 4 Jun 2019 at 03:21 Dave Barton <daveb@libreoffice.org>
> wrote:
> >> >
> >> >> Hi Folks,
> >> >>
> >> >> While uploading a reviewed chapter of the Calc Guide I looked around
> >> >> at
> >> >> the Nextcloud folder structure (or lack thereof) and it put me in
> mind
> >> >> of a moderately well stacked garbage dump.
> >> >>
> >> >> I will refrain from getting back on my soapbox about the naming of
> the
> >> >> folders, but I would like to propose that we create an "Archive"
> >> >> folder
> >> >> within the English > Calc Guide > 6.2 path and when a
> >> >> new/revised/reviewed file is added to either the "Feedback" or
> "Draft"
> >> >> folders it's predecessor is moved to the "Archive" folder. At the
> >> >> moment
> >> >> we have files (old and new) scattered around "Feedback" folder like
> >> >> confetti.
> >> >
> >> >
> >> > I totally agree. I was going to do that, but didn’t get to it.
> >> > JJean
> >>
> >> I also think this is a good idea, so I took the liberty to make the
> >> folder and move the old file to it.
> >> It can easily change back if some others don't like it.
> >> Is it also a good idea to move the files that are alreadey finished
> >> and
> >> are in Draft?
> >>
> >> Kind regards,
> >> Kees
> >
> > Yes, please do.
> > Jean
> Done
> Kees
>
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Re: [libreoffice-documentation] Documentation Nextcloud file organizationDave Barton <daveb@libreoffice.org>
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