IMPORTANT: March 31st, 2019 deadline for deactivation of old ODFAuthor Plone service

Hello Authors

In order to optimize our resources in many aspects (manpower, security,
hardware) we started last year the migration of some documentation
communities to the NextCloud service.

https://nextcloud.documentfoundation.org

To the date, the EN, DE, FR, ES, pt-BR, IT, NL and TR documentation
communities have open folders in NextCloud and started to move data
from old ODF Author Plone to the new repository in NextCloud.

I ask the remaining community leaders to start the migration process so
we can keep March 31st, 2019 our deadline for freezing and deactivating
the plone service.

The migration is no more complex than recreating the same folder
tree of the NL community in the NextCloud service and moving the
files to the new service. Of course, as when moving to a new home, you
may want to do some housekeeping on the contents.

We will also move AOO / OO.o files to our NextCloud just in case.

The old ODFAuthor plone service will be handed shutdown and archived. No
loss of data expected.

More on NextCloud at TDF:

https://wiki.documentfoundation.org/Documentation/ODFAuthorsMigration

kind regards

At this moment we use ODF Authors for storing and publishing LibreOffice guides.
In ODF Authors we can give documents the status “Externally visible”. So users can access the documents without login in.
As ODF Authors is going to be deactivated we have to be able to make the documents available for our users on next cloud. How can we make document available for users on the next cloud?

Cheers, Kees

Olivier Hallot schreef op 14.02.2019 18:09:

You can create a shareable link any file for directory which gives
read-only/download privileges to the public.

To do that open the details pane for a directory or a file and you will see
an option to create the share link.

Drew Jensen schreef op 17.02.2019 17:00:

You can create a shareable link any file for directory which gives
read-only/download privileges to the public.

To do that open the details pane for a directory or a file and you will see
an option to create the share link.

At this moment we use ODF Authors for storing and publishing LibreOffice
guides.
In ODF Authors we can give documents the status “Externally visible”. So
users can access the documents without login in.
As ODF Authors is going to be deactivated we have to be able to make the
documents available for our users on next cloud. How can we make
document available for users on the next cloud?

Cheers, Kees

Olivier Hallot schreef op 14.02.2019 18:09:
> Hello Authors
>
> In order to optimize our resources in many aspects (manpower, security,
> hardware) we started last year the migration of some documentation
> communities to the NextCloud service.
>
> https://nextcloud.documentfoundation.org
>
> To the date, the EN, DE, FR, ES, pt-BR, IT, NL and TR documentation
> communities have open folders in NextCloud and started to move data
> from old ODF Author Plone to the new repository in NextCloud.
>
> I ask the remaining community leaders to start the migration process so
> we can keep March 31st, 2019 our deadline for freezing and deactivating
> the plone service.
>
> The migration is no more complex than recreating the same folder
> tree of the NL community in the NextCloud service and moving the
> files to the new service. Of course, as when moving to a new home, you
> may want to do some housekeeping on the contents.
>
> We will also move AOO / OO.o files to our NextCloud just in case.
>
> The old ODFAuthor plone service will be handed shutdown and archived.

Thanks
I found it.

Great, I'm glad you found it.

There is a difference between the services which needs to be taken into
account however.

A big difference is of course in how the files are, by default, delivered
to users between the two services:
plone will always lead to a download and nothing more.
nextcloud, on the other hand , to displaying the file contents and the user
has the option to choose a download, but that is not as straight forward as
it was on plone.

This, display the contents, is true whether the files are
.odt/ods/odg/odp/pdf or any number of graphic formats (ie. png/jpeg) for
that matter.

It will, IMO, require that the team look at using a combination of the
website/wiki/nextcloud.

Drew Jensen schreef op 18.02.2019 15:39:

Great, I'm glad you found it.

There is a difference between the services which needs to be taken into
account however.

A big difference is of course in how the files are, by default, delivered
to users between the two services:
plone will always lead to a download and nothing more.
nextcloud, on the other hand , to displaying the file contents and the user
has the option to choose a download, but that is not as straight forward as
it was on plone.

Yes, I noticed

This, display the contents, is true whether the files are
.odt/ods/odg/odp/pdf or any number of graphic formats (ie. png/jpeg) for
that matter.

It will, IMO, require that the team look at using a combination of the
website/wiki/nextcloud.

We use the (Dutch)website and place a link there to the document on the Nextcloud
We don't place documents on the wiki. In our opinion the wiki is more for other information, like release notes.

Olivier Hallot schreef op 14.02.2019 18:09:

Hello Authors

In order to optimize our resources in many aspects (manpower, security,
hardware) we started last year the migration of some documentation
communities to the NextCloud service.

https://nextcloud.documentfoundation.org

To the date, the EN, DE, FR, ES, pt-BR, IT, NL and TR documentation
communities have open folders in NextCloud and started to move data
from old ODF Author Plone to the new repository in NextCloud.

I ask the remaining community leaders to start the migration process so
we can keep March 31st, 2019 our deadline for freezing and deactivating

Hi

After migrating documents from ODF Authors to the Nextcloud, should we delete the documents from ODF Authors, or are they removed automagically?

Cheers, Kees

Hi Kees

Hi

After migrating documents from ODF Authors to the Nextcloud, should we
delete the documents from ODF Authors, or are they removed automagically?

Cheers, Kees

No need to.
But it is up to the communities to keep or not the files in the old service.
Kind regards

Hi Documentation team !

This is a remind on the approaching deadline March 31st.

The ODFAuthors Plone instance will be offline for good.

Regards

Olivier