[libreoffice-conference] LibreOffice Conference 2012 - Important Information

Dear speakers,
Dear guests,

just a few more days, and the LibreOffice Conference 2012 in Berlin will 
start - everyone from the organizational committee is very much 
anticipating this major event! We're now in the final round of 
preparations, and look forward to an exciting conference, with lots of 
interesting talks and workshops.

*** IMPORTANT *** PLEASE READ *** IMPORTANT *** PLEASE READ ***

(0) If you reply to this e-mail, you reply to a public mailing list. 
(See below.)

(1) Please bring a valid photo ID to Berlin, ideally a passport. Due to 
security regulations at the ministry, this is mandatory for entering the 
venue. Even if we know you personally, without a valid photo ID, the 
ministries security personnel will refuse you entering.

(2) Due to the mandatory security checks, please plan in enough time 
when entering the venue. In a word: Arrive early - if the queues are 
long, it might take you up to an hour to pass security, especially on 
the first day.

(3) Please note that smoking is not allowed in the building.

(4) To all speakers: We plan to not only have a video archive from the 
conference, but also do live streaming. All talks and workshops will be 
made available to the general public free of charge as audio and video, 
together with a copy of the slides. If you do not want to have your talk 
recorded, or your slides published, please tell the organizers in advance.

(5) To all speakers: Please send your conference slides to 
libo-conference@lists.documentfoundation.org after your talk, unless you 
object to having it published. We'd like to make as many slides 
available to the general public as possible.

(6) The admission fee for the conference is 10 €, from which which we 
provide you catering and your welcome pack. Please make sure you've paid 
via PayPal or bank transfer prior to the conference.

***************************************************************

We will subscribe all of you to our conference mailing list, 
conference@global.libreoffice.org. This is a public mailing list, open 
to everyone. All messages sent to this list will be publicly archived 
and cannot be deleted, so please don't send in any confidential data.

This mailing list will also be the main communication channel during the 
conference. In case we have important news, like a change in the 
schedule, this is the place where we will inform you instantly and reliably.

Everyone will get a printed schedule with the welcome bag. A digital 
version for downloading to your tablets, smartphones and notebooks is 
already available at http://wiki.documentfoundation.org/File:LiboCon2012.pdf

Information about the venue, planned activities and Berlin at large is 
available at http://conference.libreoffice.org

We were able to organize a catering during the conference. For lunch, we 
will offer a vegetarian soup, with meat to be added by those who want. 
During the afternoon break, we will serve coffee, cake and cookies. Soft 
drinks will be provided during the conference.

There will be a public wifi available, the login credentials will be 
handed out at the venue. Due to the nature of a crowded conference, 
there is no guaranteed bandwith, but we try to provide a stable and 
reliable connection. If you have a business-critical need for internet 
connectivity, please bring in your own 3G modem and SIM card.

Reasonable and approved travel expenses for speakers and attending 
members can be reimbursed on a case-by-case basis. Please bring your 
travel documents and invoices to the conference for easier processing. 
Keep in mind that our funds are very limited, and travel reimbursement 
is limited to those who have no other sponsor, and cannot afford the 
trip on their own. Depending on the amount, not all funding requests can 
be considered, or have to be cut down at a certain amount. All details 
you should read before asking for travel refund are available at 
http://wiki.documentfoundation.org/TDF/Policies, where you will also 
find the address to request funding (see the paragraph "Refunding via TDF").

In case of emergencies, you can reach me (Florian) during the conference 
on my mobile at

    +49 151 14424108

or drop me an SMS to that number. To privately reach all organizers, 
please write to libo-conference@lists.documentfoundation.org

****

In a nutshell, here are all the contacts:

Emergency contact in Berlin (Florian): +49 151 14424108
Public discussion and announcement list: conference@global.libreoffice.org
Private contact to the organizers: 
libo-conference@lists.documentfoundation.org

****

Looking forward to meeting you in Berlin!
Florian

--
Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint

--
For unsubscribe instructions e-mail to: conference+help@global.libreoffice.org
Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/
Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette
List archive: http://listarchives.libreoffice.org/global/conference/
All messages sent to this list will be publicly archived and cannot be deleted